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What Are Databases? 3 Most Popular Databases That Suit You

What Are Databases? 3 Most Popular Databases That Suit You
Hostman Team
Technical writer
Infrastructure

Have a website or a webapp with a lot of user data? Want to create a database to store it? We’ll tell you what a database in web hosting is, what sql database is and how to create a database for your site or app.

A database is an organized collection of structured information, or data, typically stored electronically in a computer system. Databases (DBs) are extensively used by developers and webmasters across industries and projects.

This article will tell you everything you need to know about how to use databases effectively in your projects, including important best practices for maintaining them.

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What is a database?

In techie-speak, “A database is a sum total of data that is organized in accordance with formal design and modeling techniques.”

But nobody speaks like that (except engineers), so let’s break it down into something we humans can digest.

There are two ways to understand what databases are and how they work:

  • In “human” terms:
    Imagine a massive pile of documents and files stored inside a library. You’ve got a librarian who knows exactly where every scrap of paper is, and can fetch it for you in a jiffy. The “library” is a database. The “librarian” is the programming language that manages the whole thing.

  • In “technical” terms:
    Let’s say you have an app or a website. All of its data (logins, passwords, digital shopping carts, lists of liked and bookmarked posts, documents created by users, etc) is saved and organized inside your database. Using a special programming language (more on that later) to communicate with your database, you can analyze and process the data as required.

IMPORTANT NOTE: As you learn about databases, you’ll also come across the acronym DBMS (database management system). The DBMS is the program that is used to interact with the items in your database. The DB and the DBMS are not the same thing.

What is database hosting and why should you use one?

Hosting is a remote computer (called a “server”) where website and application files (including the database) are stored.

If you were to store your app or website on your own computer, users would only be able to access it while your computer is turned on and connected to the internet. Moreover, it would be vulnerable to attack from external sources.

Hosting your app or website on a remote server, makes it possible to have it accessible at all times. The hosting server also provides a safer environment as well as a better performance due to its dedicated setup.

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If you’re running a service that handles a lot of media (like Apple Music or Hulu), or an application with a large amount of information that needs to be synchronized between two or more devices (like Evernote), you will need to rent a web hosted database. But it’s perfectly acceptable to use databases on any type of website if it serves the right purpose for webmasters and helps to manage resources efficiently.

Do you need a database for a website or app?

A web hosted database is useful regardless of whether you’re running a website or a mobile application. If you’re working with user data and you want to store it, it is sensible to adopt a database, because it makes it more practical to manage, structure, control, analyze and process files.

In some cases where you’re running simple applications such as a basic to-do manager with local storage, or a modest website, saving files on a server harddrive might be enough. But as soon as the project begins to expand, you’ll find yourself outgrowing this solution very quickly.

What is an SQL database and how does it work?

SQL (sometimes pronounced “sequel”) stands for "Structured Query Language" — a programming language of "structured queries" that is used to efficiently save, search, update and extract database elements.

Let's use a simple database as an example — a list of movies available in the cinema.

In this case, our database will be a large table containing elements such as movie genre, actors, directors, and so on. The data will be presented in an array of columns and rows.

Let’s say one of the rows contains all the details about a certain movie. If you wanted to find a comedy with Brad Pitt, you would use a special SQL command (query) to filter out rows with the required data.

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The same goes for any other type of table. You can use an SQL database to filter out goods that are on sale, or place user-made notes in specific directories, etc. That's what an SQL database is for.

What are the most popular SQL databases?

There are many types of SQL databases. Some popular ones include MySQL, Microsoft Access, MongoDB, and PostgreSQL. But there are hundreds to choose from.

In this section, we’ll be reviewing three of the best SQL DBs, based on their popularity among users.

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What is MS SQL database?

MS SQL (also called “MS SQL Server Database”) is a relational database — a type of database that stores and provides access to data points that are related to one another.

The MS abbreviation in the name stands for “Microsoft”, because MS SQL was developed by the creators of the Windows operating system.

MS SQL Server Database combines the Microsoft Access proprietary database backend platform, and an application with a graphical user interface. This makes it possible to manipulate any type of information stored inside the rows and tables of the database.

Is MS SQL Database a good fit for you?

Microsoft Access Database is often touted as the best DB-engine for developers who favor the Microsoft ecosystem. It is a well-adapted product for Windows servers that integrates almost flawlessly with other Microsoft applications.

It is a commercial product, but the free Developer’s Edition offers many useful features. Microsoft Access backup and recovery processes are super smooth, so any webmaster or system engineer can use it.

It also boasts amazing on-demand support and an extended range of enterprise features.

What is MySQL Database?

MySQL is one of the most popular DB-engines, because it is open-source and free. The necessity of building a website with a crowded user base has led developers and webmasters to adapt DB-engines much more frequently.

In a span of just a few years, storing data in separate tables has become an industry standard. Everyone needs a database now, and MySQL is an excellent candidate because it is feature-rich, free, and doesn’t make webmasters deal with unnecessary enterprise bureaucracy.

More importantly, creating MySQL databases is a breeze compared to some of the cumbersome processes of some of its competitors. Additionally, most web hosting platforms support MySQL databases right out of the box.

Is MySQL Database a good fit for you?

MySQL has two main advantages:

  • Simplicity. Even non-professionals can swiftly get into the basics of this DB engine and create their first database. Moreover, the Internet is overflowing with information and tutorials for MySQL.

  • No cost. As opposed to Oracle and Microsoft Access, MySQL is free to use. You can use it to service your tiny, non-profit projects with a fully-functional DB-engine.

That said, MySQL has its downsides.

  • It has certain limitations when compared to Microsoft Access or Oracle, especially when working with unstructured data.

  • It has a hard time processing complex business logic efficiently.

  • It is less reliable, and its performance suffers in high-concurrency processes.

What is Oracle database?

Oracle is the most popular relational database on the market. It is the first-ever DB-engine created for an enterprise setup. Additionally, Oracle was the first company to release the commercial version of Structured Query Language.

The Oracle product stands out due to its unique features, such as the ability to scale the amount of data in the DB effortlessly, automate routine, and a robust security system built into the database by default.

Is Oracle Database a good fit for you?

Oracle Database is a great product for those who value top notch performance, scalability, and endless possibilities when working with databases. Of course, such power, reliability and flexibility come with a price tag to match.

It is possible for a developer to set up an Oracle DB-engine on any existing software platform, and integrate it with a compatible cloud system. But the cost might be much higher than expected. Many features require additional licenses at an extra fee. This tends to discourage most independent developers from choosing Oracle as their solution. Additionally, it is harder to find web hosting that supports Oracle database installation and setup by default. In most cases, you will have to hire a professional to configure it, which would incur an extra expense.

How to create a database

Most hosting services will include access to an existing database that is automatically created upon renting the server. All that is required is to link the database and fill tables with the required information. It’s usually a good idea to find a web hosting service that offers a pre-installed database.

However, there are situations when you’ll want to create and set up the database yourself. Here’s how you can do that:

  • Choose the scripting language that will be used to operate the DB-engine (PHP, .NET, NodeJS, Python, etc.).

  • Gain SSH access to the server’s filesystem (where your app’s or site’s files are stored).

  • Configure your database using specific commands and queries unique to your chosen DB-engine. For example, in MySQL the command would look like this:

CREATE DATABASE name of database

Configuration settings, available parameters, and actions you must take in order to launch your DB depend on which technologies you choose.

How to host your database

This is a straightforward procedure. If you’ve ever hosted a website, you already know that it involves uploading the required files to the server hard drive. You can use the FTP protocol to do so.

The same goes for databases. Locate all of the necessary files and upload them to the server.

How to connect a database to web hosting (your app or website)

Once you’ve completed all of the necessary preparations, you can go one of two ways. Either set up everything manually, or entrust the task to a hosting provider such as Hostman, which gives new customers a free 7-day trial period to try all the functions, including the deploying and testing of databases.

If you want to connect a website to an existing database yourself, you should use the connect query for the Structured Query Language of your choice. In the case of MySQL, it would look something like this:

$connect = mysql_connect(localhost, username, password)

Configuration settings, available parameters, and actions you must take in order to launch your DB depend on your chosen technologies.

Most people avoid getting into manual setup, as it is a rather complicated and cumbersome task.

The more practical route is to leave the task to a dedicated hosting provider that can offer you a hassle-free and professional setup, adhering to industry best practices.

For instance, Hostman allows you to connect popular DB-engines to your website or with just a few clicks. All you need to do is choose your DB-engine, select your hardware configuration, and click the "Deploy" button.

That’s all there is to it.

To conclude

At this point, you should have a basic understanding of what databases are and what they do, and the basic principles of a DB-engine’s functionality.

This is enough knowledge to get you started. But you should know that there’s a lot more to learn. Mastering databases is not for the faint of heart. It requires years of practice, trial and error, digesting a lot of documentation just to stay up to date with the latest technology.

Your choice of database depends on your skills, preferences and requirements. Here’s a “cheat sheet” to help you out when making your decision.

  • MySQL is a great DB-engine for those who want to launch an app or website as quickly as possible, without getting involved in complex processes, and without worrying about how databases work.

  • PostgreSQL is a product for webmasters who like MySQL but want to get a better-performing and more stable solution.

  • Oracle is an enterprise solution for massive businesses. It offers tons of features for specialists who want granular control of their DB-engine configurations.

  • MongoDB is a nice alternative for developers with experience in working with NoSQL databases. It is based on JSON-formatted files and is powerful enough to process large DBs.

  • Microsoft SQL Server is the solution of choice for MSFT fans who feel at home working within the Microsoft environment.

There are many DB-engines out there. The great news is that you can test many of them without having to host them manually.

How?

Just sign up for Hostman and choose the database you want to try out. There’s a whole selection of DBs ready to deploy as soon as you register.

Hostman is stable, practical, and free of charge for the first week of use. It’s the perfect platform for you to find the perfect database for your website or app.

Sign up today.

 
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IaaS vs PaaS vs SaaS: Cloud Computing Service Models

The term “cloud” has become an integral part of modern business practices. Most new projects and startups are launched using cloud-based solutions. They simplify the protection of commercial and personal data, reduce the costs of deploying IT infrastructure, and lower the risks of server breaches aimed at stealing databases or financial information. Many established companies are also considering moving to cloud services as a way to optimize operations. What Is a Cloud Service The weakest link in IT services is often the administrator who maintains the server and software. By default, an organization must either keep such a specialist on staff or hire one through an outsourcing contract. This option is not always cost-effective, especially for small companies or those going through financial difficulties. However, it is also impossible to do without technical experts, since their absence increases the risks of downtime and profit loss. A completely different situation arises when a company rents a SaaS platform: The client does not need to buy expensive servers. The provider handles updates and software patches. The system can be scaled up or down in just a few minutes. The number of workstations in a cloud-based application can be changed simply by paying for additional accounts or switching to another plan. Similarly, it is just as easy to remove unnecessary accounts and revert to the previous setup. Cloud services are usually provided on a prepaid basis, allowing users to pause or cancel their subscriptions for specific periods, for instance, during a slow season or for a few months or a quarter. When compared to other industries, cloud systems can be likened to taxi services. When a customer orders transportation, they pay only for the distance or time traveled, without bearing any expenses for vehicle maintenance, driver salaries, insurance, or spare parts. If they owned a vehicle instead, they would have to buy it and handle repairs, fueling, and maintenance. Benefits of Cloud Infrastructure To the benefits listed above, we can add at least a dozen more. For example, local IT systems can be migrated to the cloud with relative ease; often, a single software reconfiguration is enough. Office or industrial networking equipment usually continues to function almost unchanged. This means that business owners can avoid costly software purchases and data transfer services. Other key advantages of SaaS solutions include: A significant reduction in the workload of the company’s IT department, which can make it possible to reduce staff or lower outsourcing costs. Cloud hosting alleviates internal network strain and prevents router overloads during peak reporting periods. Businesses no longer need to buy backup, mirroring, or other systems designed to protect against hardware failures. Scalability is so high that connecting a few new workstations in an existing office or setting up a brand-new office for ten employees presents no difficulty at all. For business owners, several points stand out as particularly important. There are no capital expenditures for equipment purchases, and resources are saved on maintenance and staff. Rapid deployment of workstations makes it easier to open new offices. For startups, it is also possible to rent only the resources required for testing a business plan before committing to long-term investment. Cloud Service Models Cloud computing continues to be a rapidly developing technology, partly because there are multiple ways to use it. The SaaS model is only one option, albeit the most common. There are four deployment models for cloud technologies: private cloud, public cloud, hybrid cloud, and community cloud. Each offers a different set of features and capabilities. Even more interesting is the division by service delivery models: SaaS (Software as a Service) PaaS (Platform as a Service) IaaS (Infrastructure as a Service) A broader term, XaaS (Anything as a Service), emphasizes that users do not purchase hardware but rent it, or in some cases, pay only for software licenses. All services are delivered virtually and provide only the final result: for example, access to a CRM, a warehouse database, or remote storage. IaaS: Infrastructure as a Service Let’s begin with IaaS. Every organization’s infrastructure differs slightly from others, depending not only on the system administrator but mostly on the tasks performed by the network hardware. The IaaS model enables the creation of various configurations based on virtual servers. Providers offering such services typically operate under the public cloud model. IaaS addresses the following business needs: Migrating IT infrastructure to the cloud. Quickly launching startups and digital products. Creating a backup environment in case of a local server crash. Expanding existing infrastructure during business scaling. Handling peak loads, for example, during sales or marketing campaigns. Some companies maintain their own servers for central operations while renting additional capacity for remote branches as needed. This significantly speeds up deployment and saves the valuable time that would otherwise be spent purchasing, setting up, and later upgrading hardware to keep up with growing demands. Virtual resources make it possible to correct configuration mistakes almost instantly and without major financial losses. Common examples of IaaS include Microsoft Azure, Amazon EC2, Hostman, Cisco Metacloud, Google Compute Engine (GCE), and other public clouds such as Elastic Cloud. Even large enterprises use these services, since renting resources as needed is often more cost-efficient than maintaining proprietary hardware. Renting also removes concerns about equipment failures or insufficient performance. PaaS: Platform as a Service Next, PaaS provides “platform as a service,” primarily designed for developers and software testers because it automates routine processes and manages large datasets. A PaaS package often includes development tools, testing environments, and data storage for code and applications. PaaS platforms solve the following tasks: Shortening development cycles and reducing administrative costs. Processing Big Data, both historical and real-time. Implementing machine learning, for example, image recognition systems. The PaaS model is suitable for both small mobile applications and large enterprise services. Users can focus on the development process and access ready-to-use development tools out of the box. Time-to-market is greatly improved, regardless of project complexity. Developers can also install additional tools alongside built-in ones. Examples of PaaS systems include the Containerum Managed Kubernetes Service (a container-based development platform), Azure Stack App Service, and database-as-a-service offerings. Provider pricing is often affordable even for individual developers who need limited resources. Large corporations also use PaaS to build mobile apps for their services, such as delivery platforms and product aggregators. SaaS: Software as a Service SaaS solutions are widely familiar: Google Docs, Microsoft 365, and Trello are common examples. Each of these products simplifies collaboration, especially for remote work, and offers flexible pricing options. They are fully ready-to-use, subscription-based services with pricing determined by the number of active users. In short, a SaaS platform provides: Office software for employees. Cloud-based tools for freelancers and small business owners. Affordable access to otherwise expensive applications. For example, Adobe offers Photoshop, Illustrator, InDesign, Premiere Pro, and XD through Creative Cloud, and Autodesk provides several products via the cloud. This approach gives users access to high-performance computing resources without the need for costly local hardware. Beyond flagship products, countless simpler SaaS applications exist, including CRM systems, accounting tools, warehouse databases, website builders, and cloud storage such as Google Drive and OneDrive. Users are now so accustomed to these services that they rarely think of them as cloud-based; an internet outage is usually the only reminder that applications are running on remote servers. Quick Comparison of IaaS, PaaS, and SaaS Even with clear definitions, businesses often struggle to choose the right model. Renting a few CRM seats in AmoCRM is one thing; replacing a local server with a virtual machine and migrating CRM databases, inventory systems, and vast document libraries is another. A practical approach is to start by listing the hardware involved (CPU, RAM, storage, etc.), then select the operating system best suited to your goals. When renting virtual hardware, there is no need to purchase OS or RDP licenses separately, since these are included with access to the virtual machine’s specifications. Next, calculate the cost of deploying an in-house server room versus renting cloud capacity in a data center, factoring in software, user count, and storage needs. This provides an objective comparison of profitability. Choosing between IaaS, PaaS, and SaaS is not difficult; each has its ideal user: developers typically prefer PaaS, system administrators rely on IaaS, and end users benefit most from SaaS. Model Typical User Service Provided Area of Responsibility Level of Customization IaaS IT departments, software developers Virtual servers, cloud storage Server availability Minimal restrictions on supported OS and applications PaaS Application developers Platform for running software, cloud storage Platform performance and reliability High level of application customization SaaS End users Ready-to-use software application Application performance and uptime Minimal user customization Clouds are used for video surveillance storage, virtual PBXs, webinar and video conferencing platforms, and electronic document management. Virtual machines frequently host corporate websites or SMTP servers. These functions are often combined with CRM systems, accounting tools, and other business applications, turning the cloud into a universal platform. Choosing a Cloud Deployment Model Migrating to cloud services often stems from limited in-house expertise and the need for full business process automation. If the company employs an experienced IT professional, such questions may not even arise, because that person can handle OS installation, configuration, backup, and maintenance. It is worth asking the following questions: Is the organization large, medium, or small? Does it already have its own IT infrastructure? Has it purchased equipment for an on-premises server room? Does it have qualified engineers and administrators on staff? The answers will clarify whether cloud services are necessary or if existing resources suffice. Choosing a specific cloud model is rarely a problem. For example, with Hostman’s cloud services, users do not need to understand the internal workings of the cloud; the provider’s support team will handle the setup free of charge. Cloud Provider Pricing Models Another important issue is cost: how much will it cost to rent a SaaS application or other cloud service? If the provider frequently increases prices, cloud migration may become unprofitable. It is therefore essential to assess the company’s resource consumption patterns. The most popular pricing schemes are: Pay as You Go: customers pay only for the resources they actually use. Reservation Pool: the provider reserves a fixed amount of capacity after payment. The first model gives clients access to resources as long as they are available; during peak demand, processing speed may temporarily decrease. The second model guarantees consistent resource availability, regardless of load. Each option has its pros and cons, and customers can switch between them easily. Conclusion The popularity of cloud services is easy to explain. They provide automation opportunities even for small businesses and independent professionals. The speed of deployment and scaling, along with the flexibility of configuration, make virtual machines far more versatile than local setups. For this reason, cloud computing will continue to evolve, gradually shifting more and more company resources into remote data centers.
10 October 2025 · 10 min to read
Infrastructure

Data Processing Unit (DPU): Meaning & How It Works

A DPU is a special type of processor designed for data processing. The abbreviation stands for Data Processing Unit. Technologically, it is a kind of smart network interface card. Its main purpose is to offload the central processing unit (CPU) by taking over part of its workload. To understand why DPUs are important and what potential this technology holds, we need to go back several decades. A Bit of History In the 1990s, the Intel x86 processor, combined with software, provided companies with unprecedented computing power. Client-server computing began to develop, followed by multi-tier architectures and then distributed computing. Organizations deployed application servers, databases, and specialized software, all running on numerous x86 servers. In the early 2000s, hypervisors became widespread. Now, multiple virtual machines could be launched on a single powerful server. Hardware resources were no longer wasted and began to be used efficiently. Thanks to hypervisors, hardware became programmable. Administrators could now write code to automatically detect and initiate virtual machines, forming the foundation of today’s cloud computing paradigm. The next step was network and storage virtualization. As a result, a powerful CPU became the foundation for emulating virtually everything: virtual processors, network cards, and storage interfaces. The downside of this evolution was that pressure on the CPU increased significantly. It became responsible for everything, from running the operating system and applications to managing network traffic, storage I/O operations, security, and more. All system components began competing for CPU resources. The CPU’s functions went far beyond its original purpose. At this point, two major trends emerged: The appearance of specialized hardware for artificial intelligence (AI). The evolution of programmable hardware. CPU, GPU, and DPU AI workloads require parallelism, which cannot be achieved with a general-purpose CPU. Thus, graphics processing units (GPUs) became the driving force behind AI development. Originally designed to accelerate graphics rendering, GPUs evolved into coprocessors for executing complex mathematical operations in parallel. NVIDIA quickly seized this opportunity and released GPUs specifically designed for AI training and inference workloads. GPUs were the first step toward offloading the CPU. They took over mathematical computations. After that, the market saw the emergence of other programmable chips. These microchips are known as application-specific integrated circuits (ASICs) and field-programmable gate arrays (FPGAs), which can be programmed for specific tasks, such as optimizing network traffic or accelerating storage I/O operations. Companies like Broadcom, Intel, and NVIDIA began producing processors that were installed on network cards and other devices. Thanks to GPUs and programmable controllers, the excessive load on the CPU started to decrease. Network functions, storage, and data processing were delegated to specialized hardware. That’s the simplest explanation of what a coprocessor is: a device that shares the CPU’s workload, allowing hardware resources to be used to their full potential. The secret to success is simple: each component does what it does best. Understanding the Architecture Before discussing DPUs, we should first understand what an ASIC processor is and how it relates to network interface cards. Standard and Specialized Network Cards A network card is a device that allows a computer to communicate with other devices on a network. They are also referred to by the abbreviation NIC (Network Interface Controller). At the core of every NIC is an ASIC designed to perform Ethernet controller functions. However, these microchips can also be assigned other roles. The key point is that a standard NIC’s functionality cannot be changed after manufacturing; it performs only the tasks it was designed for. In contrast, SmartNICs have no such limitations. They allow users to upload additional software, making it possible to expand or modify the functionality of the ASIC, without even needing to know how the processor itself is structured. To enable such flexibility, SmartNICs include enhanced computing power and extra memory. These resources can be added in different ways: by integrating multi-core ARM processors, specialized network processors, or FPGAs. DPU Characteristics Data Processing Units are an extension of SmartNICs. Network cards are enhanced with support for NVMe or NVMe over Fabrics (NVMe-oF). A device equipped with an ARM NVMe processor can easily handle input/output operations, offloading the central processor. It’s a simple yet elegant solution that frees up valuable CPU resources. A DPU includes programmable interfaces for both networking and storage. Thanks to this, applications and workloads can access more of the CPU’s performance, which is no longer burdened with routine network and data management tasks. Market Solutions One of the best-known solutions is NVIDIA® BlueField, a DPU line first introduced in 2019, with the third generation announced in 2021. NVIDIA BlueField DPU is designed to create secure, high-speed infrastructure capable of supporting workloads in any environment. Its main advantages include: Zero-trust architecture, ensuring strong security within data centers. Low latency with direct data access. Data transfer speeds up to 400 Gbit/s. SDKs that help developers build high-performance, software-defined, cloud-optimized services accelerated by DPUs using standard APIs. Another company in this space is Pensando, which develops the Distributed Services Card, a data-processing card featuring a DPU. It includes additional ARM cores and hardware accelerators for specific tasks such as encryption and disk I/O processing. Google and Amazon are also developing their own ASIC-based projects: Google TPU (Tensor Processing Unit): a processor designed for machine learning, optimized to run advanced ML models in Google Cloud AI services. AWS Graviton: an ARM-based chip designed to provide the best performance-to-cost ratio for cloud workloads running in Amazon EC2. What’s Next? It is quite possible that the DPU will become the third essential component of future data center servers, alongside the CPU (central processing unit) and GPU (graphics processing unit). This is due to its ability to handle networking and storage tasks. The architecture may look like this: CPU: used for general-purpose computing. GPU: used for accelerating AI applications. DPU: used for processing and transferring data. It appears that DPUs have a promising future, largely driven by the ever-growing volume of data. Coprocessors can breathe new life into existing servers by reducing CPU load and taking over routine operations. This eliminates the need to look for other optimization methods (such as tweaking NVIDIA RAID functions) to boost performance. Estimates suggest that currently, around 30% of CPU workload is consumed by networking functions. Transferring these tasks to a DPU provides additional computing power to the CPU. This can also extend the lifespan of servers by several months or even years, depending on how much CPU capacity was previously dedicated to networking. By adding a DPU to servers, clients can ensure that CPUs are fully utilized for application workloads, rather than being bogged down by routine network and storage access operations. And this looks like a logical continuation of the process that began over 30 years ago, when organizations started building high-performance systems based on a single central processor.
09 October 2025 · 6 min to read
Infrastructure

Service Level Agreement (SLA): Meaning, Metrics, Examples

An SLA is an agreement that defines the level of service a company provides to its customers. This term is usually used in IT and telecommunications.  Unlike standard service contracts, a Service Level Agreement provides a very detailed description of service quality, operating modes, response times to incidents, and other parameters. Main Characteristics of an SLA A Service Level Agreement usually has the following characteristics: Maximum possible transparency of all processes and interactions between the service provider and the client. When drafting the contract, vague wording that could be interpreted ambiguously in one direction or another is avoided. Clearly defined rights and obligations understood by all participants in the agreement. For example, a provider commits to ensuring 99.9% service availability and to pay compensation if a lower figure is recorded, while the client has the right to request that compensation. Expectation management. For instance, a client might expect 24/7, ultra-fast support even for minor issues, while the provider cannot offer such a service. In this case, the client should either lower their expectations or sign a contract with another provider. A third option is also possible: the provider may raise the service level if it benefits their business processes. The agreement specifies the timeframes for fixing issues and solving other problems. It also describes possible compensations that the client may receive if the company fails to meet the declared metrics. An SLA does not always need to be a large document. The main thing is that it clearly describes the core parameters of the service in understandable terms. For example, the AWS S3 SLA is only one page long. It lists monthly uptime percentages and the amount of compensation the client receives if the service fails to meet those thresholds. What is Usually Included in an SLA The example above from Amazon Web Services is not a standard; it is just one possible format tailored to a specific service. An IT SLA often includes the following sections: The procedure for using the service. Responsibilities of both parties, including tools for mutual monitoring of performance. Specific steps for troubleshooting and restoring functionality. The agreement may also specify its term. In some cases, the parties describe in detail the procedure for adding new requirements for functionality or service availability. When describing service quality, its parameters are also disclosed. These typically include: Service availability. Response time to a problem. Time to fix incidents. The SLA may also specify a metric for operating hours. When describing payment procedures, it may indicate the billing model (e.g., pay-as-you-go, fixed rate, etc.). If penalties are provided, the SLA will specify the situations in which the provider must pay them. If the client is entitled to compensation, the SLA also describes the relevant situations and payment procedures. Key SLA Parameters SLA parameters are metrics that can be measured. The agreement should not contain vague phrases like “issues will be resolved quickly, before you even notice.” Such wording is unclear and prevents all participants from organizing proper workflows. For example, the support schedule metric should clearly define when and for which groups of users technical support is available. Suppose a company divides its clients into several groups: Group 1: 24/7 phone and chat support. Group 2: phone and chat support only on weekdays. Group 3: chat-only support on weekdays. Metrics are necessary so that all participants understand which services they receive, when, and in what scope. From this, several key characteristics follow: Metrics must always be publicly available. Their descriptions must be unambiguous for all parties. Clients must be notified in advance about metric changes. When defining metrics, it’s important not to set overly strict requirements, as this significantly increases costs. For instance, suppose a typical specialist can resolve a problem in 4 hours, while a higher-level expert can do it in 2 hours. Writing “2 hours” as the SLA metric is not ideal, as it would immediately make the expert’s work more expensive. If you specify “1 hour,” costs rise further due to the increased risk of penalties for non-compliance. Other important metrics can include response time to a client request. The values may differ depending on the client’s status and problem criticality. For example, a company providing IT outsourcing services might have: Premium clients: response within 15 minutes. Basic clients: response within 24 hours. All of this must be clearly reflected in the SLA. In addition to response time, there’s also incident resolution time. The logic for this parameter is similar: even if a client is important, requests are prioritized based on criticality. For example: If a client’s local office network stops working and all processes halt, that issue must be prioritized. The SLA may state that local network troubleshooting should take no more than 5 hours. If the same client needs to add a few new devices to an already working network, the resolution time may be several hours or even days. The combination of response time and resolution time forms downtime. These and other parameters must be described in the SLA and accepted by all parties before cooperation begins. This approach reduces conflicts; everyone understands what to expect from each other. Service Availability For providers, one of the most important SLA parameters is service availability. It is usually measured in days, hours, or minutes over an agreed period. For example, a provider guarantees that a cloud computing service will be available 99.99% of the time during a year. At first glance, the difference between SLA 99 and SLA 100 may seem small. But in absolute terms, it’s significant. At 99%, you agree that servers may be down up to 4 days per year. At 100%, downtime should be zero—something no company can guarantee. That’s why SLAs are usually written with “nines”: e.g., 99.9%, 99.99%, etc. For example, Hostman.com guarantees 99.98% uptime, meaning total annual downtime will not exceed 1 hour 45 minutes. Some providers promise “five nines”: 99.999% uptime, or less than 15 minutes of downtime per year. But this is not always the best option. Two points to consider: The higher the SLA percentage, the higher the cost. Not every client needs such a high level. In most cases, 99.982% uptime (or slightly higher) is sufficient. It’s important to check not only the number of nines but also the time unit used for measurement. By default, SLA indicators are calculated annually. For example, 99.95% availability equals no more than 4.5 hours of downtime per year. If the contract doesn’t explicitly say that the time unit is “per year,” be sure to clarify, as some providers disguise monthly values as annual. Another key concept is aggregate availability, which equals the lowest of all measured values. Benefits of an SLA Signing and adhering to an SLA benefits both parties. For the company, it defines obligations and protects against unreasonable client demands, such as urgently fixing a minor issue in the middle of the night. Other benefits include: The provider can use the SLA to organize both external and internal processes, such as introducing different support levels depending on service criticality and client importance. Clients gain clarity about what services they can expect, in what timeframes, and in what order, helping them plan their core operations. SLA vs. SLO: What’s the Difference An SLA can also be viewed as an indicator of user satisfaction, ranging from 0% to 100%. Absolute satisfaction (100%) is impossible, just as it’s impossible to guarantee 100% uptime. Therefore, when choosing metrics, one should be realistic and select achievable values. For example, if your team doesn’t provide 24/7 support, you shouldn’t promise it. When the team expands, you can update the SLA and delight clients by offering round-the-clock assistance. To monitor service levels internally, another system is used: SLO (Service Level Objective). These are the target values the provider aims to achieve. Example: Current capabilities are handling 50 tickets per business day, working 9:00 to 18:00, five days a week. These metrics are fixed in the SLA and shown to clients. Meanwhile, the SLO document sets internal goals, for example, increasing the number of handled tickets to 75 per day or switching to 24/7 support. This directly affects the company’s future service level. How to Create a Proper SLA Start with a descriptive section, which usually includes: A glossary System description Participant roles (users, support specialists) Boundaries of operation: geography, time, functionality The next section describes the services provided, giving the client a full understanding of what they can expect when signing with the provider. Then comes the main section, describing the service level. It should include metrics that reflect quality and are easily measurable, as well as metric values that are specific numbers guiding all participants. You can end the SLA with references to other documents that regulate service processes. At all stages of preparing an SLA, remember: it is a regulatory document. Its main goal is control. The more control over the process, the better the SLA. If there is no control, such an agreement is meaningless. Checklist: What to Consider When Preparing an SLA If you are not signing but drafting an SLA to offer clients, pay attention to the following points: Users. In large systems, divide users into groups and manage them separately. This helps allocate resources efficiently and avoid overload from different client types. Services. Consider the criticality of each service for each client group. Example: You provide a CRM to trading companies. If they can’t use it, they lose money and complain, meaning it’s a high-criticality service. Printer replacement or user account creation can wait until tomorrow. Service quality parameters. They must align with business goals and client needs. A typical example is incident resolution times, e.g., 24/7 support versus 9 a.m. to 5 p.m. on weekdays only. An SLA is a document that must be announced to all users whenever it is introduced or updated, regardless of privilege level or service criticality. SLA is a management tool that constantly evolves. You may find that current quality parameters harm business processes or no longer meet client expectations. In that case, management should decide to optimize processes or improve services. The main goal of SLA indicators is not to attract users but to ensure open dialogue with them. Every participant accepts the agreement and commits to following it. Violation of an SLA is grounds to claim compensation and terminate cooperation.
09 October 2025 · 9 min to read

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